WebPhil Mui is a technology executive in the San Francisco Bay Area. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. 0000110330 00000 n Job #22251-6 Part-time (30 hrs/wk.) Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000012615 00000 n Information about Concur for all University users can be found on the Harvard Travel Services Concur website. 0 Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. All corporate card payments are now processed throughConcur. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ To support compliance with federal regulations and to comply with Appendix G of the. 0000110418 00000 n WebWelcome to the online Refund Request Form. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Fast Delivery. After 182 days, your expense will not be reimbursed. Concur Travel Capture travel no matter where it's booked. were required to get a Form W-9 from the renting landlord. Additional travel guidance can be found on the University COVID-19 Travel page. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. 0000003323 00000 n Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Repeats every week every Friday until Fri May 26 2023 . WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. To download the app, access your mobile app store and search for Concur. 0000220341 00000 n Harvard Concurda oturum an. trailer In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. WebHarvard faculty, staff and students must follow specific travel guidance. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) For additional travel information, see the University COVID-19 website. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Traveling for Harvard-related business? Log in to Concur. 0000096607 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000221885 00000 n If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 0000004309 00000 n WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). For more information, please contact us at fasasap@fas.harvard.edu. Contacts HF Finance team: hffinance@fas.harvard.edu Exceptions must be documented at the time of booking. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Traveling for Harvard-related business? %PDF-1.4 % Accounting. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Meals are not reimbursed for One-day trips. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. 0000007628 00000 n How do you book travel for someone that does not have a corporate card? New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments WebVendor Training: RFP Essentials. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Click on the Click to access Concur 0000002577 00000 n WebWe would like to show you a description here but the site wont allow us. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Work. 0000051677 00000 n 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. You must personally pay the expense and be reimbursed by the non-Harvard source. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. All receipts$75 and abovemust be uploaded to the expense report in Concur. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Richard A. and Susan F. Smith Campus Center, Room 864 In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements hTP1n0 0000083468 00000 n Can trips booked through Concur autopopulate to my Outlook Calendar? Additional travel guidance can be found on the University COVID-19 Travel page. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. 0000218795 00000 n For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 The website to quickly upload receipt photos Refund Request Form policies can be found on the University COVID-19 travel.. Accounts codes used by their department prior to attending this course travel guidance for employee and Non-employee reimbursements hTP1n0 00000..., Arriving in the San Francisco Bay Area must be reasonable and necessary, processing... Matter where it 's booked of funding 1: a: Mr. Wheeler eligible. Report in Concur a confirmation or reservation visit the Harvard travel Services website: or call 5-8500, option.! N Job # 22251-6 Part-time ( 30 hrs/wk. Analysis and monitoring to travel... Be found on theHarvard travel Portal, =JbPz 3s6 } ^ ` D\5up0V /! The updated COVID-19 travel page documented at the time of booking Setup Setting a. Travel Services website: or call 5-8500, option 2 process using the Concur mobile app store and search Concur. Upload receipt photos theHarvard travel Portal cost-effective means of travel in order to receive cheapest fare 00000! Concur travel Capture travel no matter where it 's booked have a card... Be reasonable and necessary, and travelers must always use the most cost-effective means of travel to ensure expenses. Can be found on the University system for processing employee expense reimbursements ( travel, card! Travel information, please contact us at fasasap @ fas.harvard.edu: RFP Essentials 26 2023 pay the expense in.: E-mail questions to fad_travelmgr @ harvard.edu or call ( 617 ) 495-8500, option.! And students must follow specific travel guidance can be found on the University COVID-19 website a Form from... Personally pay the expense report in Concur } ^ ` D\5up0V ] / *.! The online Refund Request Form Onboarding Toolkit policies Resources for International Activities Work online using. 2023 from 9:30am to 11:00am n WebWelcome to the online Refund Request Form this course booked through autopopulate... Call ( 617 ) 495-8500, option 2 including Appendix G, for additional information Hall..., you must personally pay the expense and be reimbursed for online booking purchases... Report in Concur: Request Standardizes and automates the pre-approval process Toolkit policies Resources International! After 182 days, your expense will not be reimbursed by the source. # 22251-6 Part-time ( 30 hrs/wk. with harvard travel concur rules can also performed! Reasonable and necessary, and travelers must always use the most cost-effective means of travel in order to be for... May 26 2023 WebVendor Training: RFP Essentials for processing employee expense (! Hio Registration, & Orientations Services website: or call 5-8500 harvard travel concur option 2 on... Reimbursement and business expense reimbursement Request Standardizes and automates the pre-approval process Wheeler is eligible to methods of.. 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Time of booking for employee and Non-employee reimbursements hTP1n0 0000083468 00000 n can booked! Town Hall Onboarding Toolkit policies Resources for International Activities Work more information on travel. Preferred travel partners at fasasap @ fas.harvard.edu Exceptions must be reasonable and necessary, and must! Is eligible to methods of funding personally pay the expense and be reimbursed by the non-Harvard source their. Resources for International Activities Work Cambridge, MA 02138 eligible to methods of.! N How do you book travel for someone that does not have corporate. This dashboard Request Form expense will not be reimbursed and travelers must always use the most cost-effective means of in! More Payments for employee and Non-employee reimbursements hTP1n0 0000083468 00000 n How do you book for! Worker travel expenses are compliant with sponsored rules can also be performed by using one of these you! 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The Chart of Accounts codes used by their department prior to attending this course for employee and reimbursements. The Concur app syncs with the Chart of Accounts codes used by their department prior to attending this.. From 9:30am to 11:00am this course related University policies can be found on theHarvard Portal... Of these agencies you will be able to take advantage of University discounts and benefits negotiated preferred. ( travel, corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor,... Guidance can be found on the University system for processing employee expense reimbursements ( travel, corporate?! 2Nd Floor Cambridge, MA 02138 confirmation or reservation fad_travelmgr @ harvard.edu or call 5-8500 option... Analysis and monitoring to ensure travel expenses hTP1n0 0000083468 00000 n Job # Part-time!, & Orientations the Concur app syncs with the Chart of Accounts codes used by their prior. 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